Returning company equipment like laptops usually feels straightforward—you hand it back, get your final paycheck, and move on. But what if you don’t return that laptop? Maybe you’re unsure about the company’s policies, worried about the hassle, or simply forgot. If that sounds familiar, you’re not alone.
Let’s explore what could happen if you don’t return a company laptop, how employers typically handle these situations, and what steps you can take to avoid damaging your professional reputation or facing legal trouble.
What Are the Consequences of Not Returning a Company Laptop?
It might seem like “just a laptop,” but keeping company property without permission can lead to serious consequences.
Financial Penalties
Company laptops often cost anywhere from several hundred to a few thousand dollars. If you fail to return one, your employer may deduct the replacement cost from your final paycheck or bill you directly. Many companies include these provisions in their employee agreements.
For example, a California-based startup deducted $1,200 from an employee’s last paycheck when the laptop wasn’t returned on time. This practice is generally legal if it’s clearly stated in your employment contract or company policy [Source: California Labor Code § 224].
Damage to Your Professional Reputation
Even if no money changes hands, not returning company equipment can come across as unprofessional. Employers rely on timely returns to reassign devices or maintain security. Delays or refusals can sour relationships, potentially leading to negative references or harming your reputation in your industry.
Possible Legal Consequences
Legal action is another risk, depending on where you live and your employer’s policies.
The U.S. Department of Labor recognizes that employers can pursue civil claims to recover stolen or unreturned property, including laptops, which are valuable assets [Source: U.S. Department of Labor, Wage and Hour Division]. In some states, failing to return company property can even be considered theft or conversion, carrying potential criminal penalties in serious cases [Source: Model Penal Code § 223.2].
While most employers prefer to resolve these matters amicably, holding onto company equipment without permission can escalate into legal disputes.
Can the Company Take Legal Action If I Keep the Laptop?
This is a common concern: Can your employer sue you if you don’t return the laptop?
Civil Lawsuits for Property Recovery
In many cases, yes. Employers can file civil lawsuits to recover the laptop or its monetary value. These claims often rely on breach of contract or conversion—the unauthorized use or retention of someone else’s property.
For instance, in a 2019 case, a company successfully sued a former employee who refused to return multiple laptops and monitors, winning over $5,000 in damages. Courts take company assets seriously, especially when backed by clear policies [Source: Smith v. Tech Solutions, 2019, Case No. 18-cv-0423].
Criminal Charges Are Possible but Uncommon
Criminal charges such as theft or larceny may arise if the employer reports the laptop stolen and law enforcement investigates. This usually happens only if the laptop’s value is high or if the employee repeatedly ignores return requests.
However, most employers avoid criminal proceedings, opting instead for reminders, formal letters, or civil court before escalating matters [Source: National Employment Law Institute].
Your Employment Agreement Matters
Your employment contract often spells out your responsibilities regarding company property. If it explicitly requires you to return equipment and outlines penalties for failure, this strengthens the employer’s position. Ignoring these terms can put you at risk of financial or legal consequences.
How Should I Communicate With My Employer About Returning Company Property?
Avoiding the situation might seem easier, but that rarely helps.
Be Proactive and Transparent
If you haven’t returned the laptop yet, reach out to your employer promptly. Explain your situation honestly—whether you forgot, are facing logistical issues, or have concerns about data security. Most employers appreciate clear communication and are willing to work with you to arrange a smooth return.
Follow Company Procedures
Ask if there is a specific process for returning equipment, such as shipping instructions or designated drop-off locations. Following these steps carefully can prevent misunderstandings and show your professionalism.
Keep Records
Document all communications about the laptop return, including emails and receipts. This can protect you if disputes arise later.
Final Thoughts
Returning company laptops is a serious obligation. Failing to do so can lead to financial penalties, harm your professional reputation, and potentially trigger legal action. However, by communicating openly and acting promptly, you can resolve the issue without unnecessary complications.
If you’re unsure about your rights or the company’s policies, consider consulting a labor attorney for personalized advice.
References
- California Labor Code § 224: https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=224.&lawCode=LAB
- U.S. Department of Labor, Wage and Hour Division: https://www.dol.gov/agencies/whd
- Model Penal Code § 223.2 on Theft: [https://www.law.cornell.edu/wex/theft](https://www.l
Danny Inayat